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SHS PTA General Board Chairs
in alphabetical order
Awards Night
O (Early June)
- Coordinate volunteers (as needed) to help set up auditorium lobby
and provide reception (light refreshments mostly donated by volunteers with remainder
subsidized by the SHS PTA budget) for approximately 100 students receiving awards and their guests.
- Work with Guidance secretary, Missy Ketley to
organize event
Baccalaureate Reception: O (Evening before Graduation Day)
FYI this job not appropriate for Senior parents
Back-to-School
Night O (Mid September)
9th & 10th Grade BTS Night filled by 11th or 12th grade
parents
11th & 12th Grade BTS Night filled by 9th or 10th grade
parents
- Coordinate volunteers (list provided by 3rd VP:
Volunteers) to provide refreshments for the evening.
- Shop to supplement food/supplies as necessary.
- Contact SHS Facilities for ice/tables/chairs
requirements, via Karen Romano.
- Set up and clean up on the night. The Chairs man
the tables during the evening to re-stock refreshments for parents
attending that BTS night.
- Help monitor the SHS PTA Membership forms if
Membership Chair is unable to attend.
Beautification
Y
- Reinstated 07/08
- Research, coordinate, maintain & plant permanent planters at school,
2 at main entrance, 2 at side door.
Book Fair
(December and Spring)
Holiday Book Fair at Barnes & Noble added in December ’09.
- Coordinate a date with the B&N rep.
- Plan an evening event to be held at B&N.
- Schedule volunteers to wrap purchases
- Publicize event in newsletter, emails, papers, blogs
Each spring, the English Department arranges a Book
Fair to encourage Summer Reading for all SHS students. As of Spring 09
it is held at Barnes & Noble and NOT at SHS. The role of SHS PTA Book
Fair Chairs is to provide assistance and volunteers to the SHS English
Department.
- Work closely with English Department rep,
librarian and Barnes & Noble rep to decide on dates, objectives,
beneficiary and execution.
- Work closely with Barnes & Noble rep re in-store
entertainment and sales totals
- Coordinate volunteers, if needed, for all
associated activities (i.e., marketing, publicity, communication,
etc.)
- Help recruit speakers/performers if necessary
- Publicize event in newsletter, emails, papers,
blogs
Bus Safety/Parking
Y (not currently being filled)
- Meet with town-wide committee and Sandy Evangilista
(transportation coordinator) on bus safety issues.
- Attend building committee meetings where bus and
parking issues are being discussed.
- Requires day and night meeting flexibility.
Class Reps Y
- Work closely with class advisor (SHS staff
member), assistant principal, and grade level assistant.
- Attend class meetings, as invited.
- Provide publicity for class activities & meetings
to keep students and parents informed.
- Fundraising support for projects chosen by students.
- Occasional meetings with reps of other classes.
- Work on Homecoming events, as needed
In addition to the above, Junior and Senior Class
Reps will be involved with the respective class proms. Junior prom
includes organizing volunteers for set up, clean up, selling
tickets, soliciting raffle prizes, and donations from parents.
Senior Prom includes ticket sales and organization.
Community Outreach
(w/Friendship Wheels) Y
- Attend the district-wide Community Outreach
Representative meetings organized via PTA Council PYD/Community
Outreach Chairs (about 3 per year) to discuss the best ways to
encourage our SHS youth to help others.
- Collect information as to what community outreach
programs Staples students and SHS PTA are sponsoring, and discuss these
initiatives at the district-wide Community Outreach Representative
meetings.
- Coordinate and run annual Back-To-School Night
food drives for Westport Women's Club Food Pantry with 5th VP
Member-at-Large, if needed.
- Organize community outreach programs in coordination
with the SHS and SHS PTA as needed and liaise with Department of Human
Services on Friendship Wheels program (new program, Fall 08, to connect
local students needing rides home after after-school activities with
volunteer drivers).
Cultural Arts
(Members of Westport PTA Council Cultural Arts Committee) Y
Cultural Arts, a subcommittee of the PTA Council, consists of
representatives from all Westport public schools, K-12. Its mission is
to expose Westport’s students to high quality, live performing arts, to
encourage good audience skills and to develop an appreciation for and
enjoyment of the arts. Cultural Arts accomplishes its goals primarily
through the implementation of two programs: 1) on-site assemblies and
workshops at each school, and 2) cultural enrichment, which provides
grade-level funding for artists’ presentations that directly relate to
curriculum.
- Preview shows in other schools or venues to
determine whether or not they would be appropriate for our schools
- Host the artists who perform in our schools
- Attend monthly CA meetings
- Help teachers find appropriate enrichment programs
- Update the appropriate school’s newsletter about
upcoming CA performances
- Help book shows into schools
FYI: Nominating-please check with PTA Council
Cultural Arts Chairs to see what their volunteer needs are for upcoming
year.
Custodial & Maintenances Worker Appreciation Lunch O (June)
- An all-day food service provided for Custodial
and Maintenance staff on Graduation Day which is set-up in the
Faculty Dining Room.
- Volunteers provide baked good, drinks and donations.
Chairs purchase sandwiches, etc to provide an on-going food service to
allow for flexibility in the shift schedule for these staff members at
work on Graduation Day.
- Chairs must check in and re-stock food service
throughout the day of Graduation
FYI this job not appropriate for Senior parents
Directory
Distribution O (September)
The Directory Distribution Chairs are responsible for the mailing and/or
delivery of the SHS PTA Directory to the SHS PTA members.
- Generate labels from database forwarded to you
from PTA Membership chair.
- Organize a bulk mailing party with volunteers
supplied by 3rd VP: Volunteers to organize approximately 1,700
directories with labels.
- Need to separate mailings by zip codes and weight
of package (# of directories)
- Take directories to bulk mailing office of the post
office.
- Continue to mail/handout directories to newcomers
throughout year as you are notified of new members from the
Membership Chair
Directory
Production O (Summer through September)
The SHS PTA Directory Production Chairs are responsible for producing
the SHS PTA Directory.
Microsoft Excel, Word and Publisher are the 3 programs
used to generate the directory. You do not have to be familiar with all
3 programs.
- Contact BMS and CMS for an electronic copy of
their 8th grade directory listings before school dismisses for the
summer.
- Merge the BMS, CMS and SHS excel student lists
cleaning up and editing.
- Provide Directory form to SHS PTA Co-Presidents
and Summer Mailing Chairs for inclusion in Summer Mailing
- Give extra directory forms to school office for
those students who come in during the summer.
- Verify with AlphaGraphics (used in ’08 and ’09)
per directory price and timing.
- Work collaboratively with SHS PTA Co-Presidents
to design cover for directory. Get Principal’s approval. Submit
cover to AlphaGraphics for printing as soon as available. 09-10
Directory Cover designed by Graphics Student.
- Obtain staff directory and class listing by year
from Ken Wood or Meryl Selverstein; the PTA board listing from the
PTA President; and the Norwalk Transit info directly from them (due
to space, not in for last 2 years, instead provided a telephone
contact and website information). Submit copy of directory to
AlphaGraphics to generate proof copies.
- Receive, alphabetize and get clarification on all
returned forms.
- Update spreadsheet with changes.
- Once spreadsheet is final, export to Word and
then to Publisher. Update other pages in Publisher. Final changes in
Publisher also need to be reflected in the spreadsheet to ensure a
good base for next year.
- Arrange group to proof directory and make any
necessary changes.
- Submit final copy to AlphaGraphics for printing.
- AlphaGraphics to invoice SHS PTA, they request a
check before delivering the printed copies to SHS
- Provide corrections/additions to FTW as needed
for publication.
FYI PTA Council workshop/technology assistance
available
End-of-Year PTA
Lunch O (May/June)
- Coordinate end of the year SHS PTA potluck
luncheon for the old and new SHS PTA board by arranging for various
types of food and desserts to be brought by current SHS PTA board
members. Event held at either chair’s home or another board member’s
home.
- Send out invitations to all SHS PTA members and SHS
Administration via e-mail.
- Set-up and cleanup.
Food Service Advisory Committee Reps (Members of Westport
PTA Council Food Service Advisory Comm): Y
- Responsible for meeting with district-wide
Westport PTA Council Food Service Advisory Committee regarding
menus, food guidelines, etc.
- Meet with student representatives and SHS Food
Service staff to discuss and consider recommendations.
- Provide feedback that food served is healthy and
interesting.
Graduation Day
Ceremony O (Graduation Day)
- Coordinate Graduation ceremony with SHS contact,
Karen Romano and through 4th VPs: Graduation
- Email Karen Romano, secretary to Principal, after the
New Year. Make sure that she includes you in any meetings regarding
Graduation. The first meeting is usually in mid March.
- Work closely with Karen Romano and VPs regarding
the ordering of any necessary items (i.e., flowers, decorations,
etc.)
- Chairs collaborate with the chairs for other
Graduation Day committees so that savings can be realized.
FYI this job not appropriate for Senior parents
Graduation
Day Reception O (Graduation Day)
Coordinate reception following Graduation ceremony.
- Coordinate food donations and purchases for
refreshment tables in the Courtyard.
- Decorate, set up and clean-up.
FYI this job not appropriate for Senior parents
Graduation
Event Mailing (GEMS) Y
- Solicit Westport community for monetary donations to assist Town of
Westport and the SHS PTA in providing Senior class with drug and
alcohol-free celebrations at the times when teens are most vulnerable to
risky behavior.
- 3 groups are identified as donors: local businesses, parents of senior
class and the other local PTA’s.
- Facilitate fundraising mailing to Westport PTA Presidents in October,
Westport businesses in January, with follow-up to senior class parents
in March.
- Keep spreadsheet/database organized for next year’s chairs of
businesses and contacts who have donated and write thank you notes to
businesses and PTAs who donate.
- This committee is responsible for raising around $10,000 for the two
events, Post-Prom and Post-Grad celebrations.
Homecoming Sponsorships for STG O (August through
October)
- New in Fall ’09, the letter was mailed to the
entire SHS parent community
- Coordinate letter with SHS PTA Co-Presidents
- Manage database for mailing
- Contact Westport News for full page ad
- Send thank you notes
Library
Media Center (LMC) Volunteers Coordinator Y
- Get volunteer names and contact info from 3rd VP:
Volunteers and then meet with librarians to schedule training
sessions.
- Contact all volunteers to request preferred volunteer
times to develop LMC volunteer schedule.
- Advise volunteers of training sessions and get
RSVPs.
- Attend and assist both sessions and draft and
finalize a volunteer schedule based on parent’s requested time slots.
- Confirm with librarians to determine that
volunteers are fulfilling commitments; schedule more volunteers as
needed for special projects or events as laid out by librarians.
- Receive feedback from library volunteers on ways to
improve volunteer function.
- Coordinate with librarians on possible speakers
for the LMC and help arrange speaker appearances.
Membership Y
(May, August, early September)
The SHS PTA Membership Chair is responsible for recording PTA membership
information into a Membership database (Excel spreadsheet). You will
need to create and continually update a spreadsheet containing all
families who join the PTA for the academic year, and keep track of SHS
staff who choose to be SHS PTA members, thereby maintaining a database
of all staff and parent members of the SHS PTA. This database is
maintained throughout the year as new people move into town, etc. The
spreadsheet format already exists and is easy to copy and start new each
year.
Must be comfortable with data entry.
- In May, update PTA membership form for inclusion
in Summer Mailing. Review with Co-Presidents.
- The completed forms (1,000- 1,200) are mailed back
directly to the PTA Membership Chair's home starting at the beginning of
August so that the data can be managed in one place. Forms will continue
to arrive in bulk until mid-September and then will trickle down for
another month or more.
- All monies received are given to the Treasurer, usually by hand with a
detailed accounting of how the funds break down (dues, extra
directories, Angel donations).
- Send completed excel spreadsheet to Directory Distribution chair in
time for them to create labels of SHS PTA members for Directory mailing.
- Continue to maintain database throughout year. Contact Directory
Distribution people with names and addresses of new members so they can
mail out directories as needed.
- Attend to Back-to-School nights (as available) to solicit parent
memberships at the BTS reception in cafeteria.
FYI PTA Council workshop/technology assistance
available
Music
Appreciation Coordinator Y
- Coordinates flowers for staff for the following
six performances: SHS 9/10 Fall Concert (December), Candlelight
Concert (December), Fine Arts Night (Jan or Feb), 2 Spring Concerts
(May) and Orphenian concert (June).
Newcomers O
(September)
Host a coffee at beginning of school year (2 or 3 weeks after school has
begun) to welcome parents new to Westport (any grade at SHS).
- Contact Guidance secretary Fran Geraci to
introduce yourself and make sure she has your contact information
(including e-mail). She will begin to send you lists of newcomers in
mid-August and again after start of school.
- Set date for coffee with SHS PTA Co-Presidents (who
will check Principal’s schedule)
- Contact all newcomers in early September and
invite to coffee with Principal and SHS PTA Executive Board
- Event is typically held at the home of the Newcomers
Chair. Make other arrangements as necessary
- Provide informational handouts to help newcomers
with assimilation at high school (i.e., relevant student handbook
information, calendar dates, summer mailing packets, teachers phone
numbers, etc. depending on availability of directory, volunteer
form, membership forms) These forms are provided by Co-Presidents.
- Make sure they are receiving SHS PTA emails by
collecting e-mails at event
- Work with Fran Geraci, guidance secretary
throughout the year as new families come to Staples.
- Contact new families and provide newcomer coffee
handouts to them as needed throughout the year.
- New in 09-10…offer to have a second Coffee in
March for those who arrived at the second semester
New Faculty
Welcome O (early September)
New for Sept 09. Plans are in process for an afternoon event at the
school for parents and teachers. Please contact Co-Presidents for more
details.
Newsletter
Distribution Y
Mail out FTW to parents who have requested a hard copy, which is fewer than
75 per month.
- Coordinate database based on last year, first
contacting all the people listed (except where noted by
Co-Presidents) to see if they wish to remain on hard copy mailing
list.
- Each month receive a FTW via e-mail designed
specifically for hard copy use and print out, coordinate copies and
mail.
Newsletter
Layout/Design Y
- Responsible for layout and design of the SHS PTA
newsletter For the Wreckord.
- Obtain list of article submission deadline dates,
printing dates and mailing dates from 2nd VP Communications.
- Monthly, 2nd VP Communications will send you the
articles and calendar via e-mail.
- Compile information into newsletter format.
- Send draft to VP Communications and Presidents to
proofread.
- Make corrections as necessary.
- Present final copy to VP Communication for
e-mailing
- Send FTW designed specifically for hard copy mailing
to Newsletter Distribution Chairs
Nominating Y
Responsible for forming committee, running meetings and overseeing
committee members reaching out to possible candidates via e-mail and
phone.
- Responsible for following by-laws and PTA Council
guidelines regarding board eligibility and composition
- Present nominating committee at January SHS PTA
Coffee with Principal.
- Work with Past President and committee to
finalize nominations.
- Forward Executive Board slate to FTW for publication
in May issue.
- Present slate for upcoming year (Executive and
General Board) at May SHS PTA Coffee with Principal
- Forward slate after vote to FTW for publication in
June.
- Members of the Nominating Committee may only
serve for two years. The ideal situation is to have at least one of
the chairs be a member of the Committee from the previous year.
Non-Event
Fundraiser (PENS) O (Fall)
- SHS PTA Co-Presidents obtain information on
school needs from Principal.
- Decide on a fundraising focus with SHS PTA
Executive Board for non-event fundraising letter to solicit funds
from parent body.
- Work closely with 1st VP Ways and Means for creating,
printing and mailing of letter, as well as collection of funds and
thank-you notes. (Review final letters with SHS PTA Co-Presidents.)
Open Choice
Liaison Y
Open Choice is a state mandated program to improve the equity of
education in the state. There is currently an Open Choice Coordinator
position for the school system, Julie Horowitz, based at SHS.
- Work closely with Open Choice Coordinator to make
the experience/transition of the SHS Open Choice students as
positive as possible
- Seek volunteers to act as a Mentor to parent/guardian
of each "Open Choice" student.
- Act as a contact person for Mentors, Open Choice
families, and Open Choice Coordinator
- Periodically follow up with Mentors as
activities/events arise throughout the year (ie. holiday concerts,
school activities)
- In the past, this has included organizing a
dinner for SHS Open Choice students and their parents, working on
upgrading home computer capability of the students through a
one-time grant from the SHS PTA, assisting on the issue of
after-school transportation, etc.
- Secure clean database from Julie Horowitz each June
for the next school year for the Co-Presidents to share with other
Chairs (Newsletter Distribution, Summer Mailing, Membership) who need to
reach out to Open Choice families.
Parliamentarian
Y
- Interpret by-laws and rule on questions of
parliamentary procedure. Shall be appointed by the SHS PTA
Co-Presidents. Review by-laws and suggest any amendments that are
deemed necessary. Preside as chair over any committee appointed to
prepare a new set of by-laws.
FYI Nominating, fill only at instruction of the SHS
PTA Co-Presidents
Permanent Art
Collection Y
This job is filled via WSPAC Committee. Chairs often continue from
school to school although interested volunteers are always welcome. The
WSPAC Committee is made up of volunteers dedicated to maintaining and
securing the rich artistic legacy of Westport plus 2 PTA reps from each
school.
The Staples reps are responsible for:
- Curating all the WSPAC art on view at Staples.
This means deciding what works of art should go where; working with
other committee members and SHS administration to hang the work;
making sure that the work is properly displayed, with the
appropriate labels, and that its new location is registered in the
WSPAC data base. This year we hung the giant Marlene Siff painting
in the 2nd floor atrium, as well as a photography display in the
English wing, a Works on Paper display in the music hall, and
several other pieces around the school.
- WSPAC reps develop a knowledge of the art and
artists, and occasionally act as docents for tours for students,
teachers and outside visitors. Sometimes they respond to specific
requests for artwork from teachers or administrators.
- WSPAC reps are also involved in general committee
work, such as archiving the work, acquisitions, repair and
maintenance. The committee meets once a month, usually the last
Friday of each month, with meetings hosted by various committee
members, or at locations such as the Westport Historical Society.
- WSPAC receives funding from the Town of Westport,
the PTAs, grants, and private sources. Each PTA donates $200 to
WSPAC. Any individual expenses incurred by reps from hanging the art
work are reimbursed by WSPAC, not SHS PTA.
- Attendance at PTA Council workshop (annually)
FYI Nominating, please check with WSPAC Chairs or
current SHS PTA Chairs to see what their volunteer needs are for
upcoming year.
Picture Day O
(September)
- Contact Jim Farnen (Assistant Principal in charge
of picture day) and/or Joanna Seiter in AP’s office to find out when
and where Picture Day will take place
- Obtain volunteer lists from 3rd VP Volunteers before
school starts to arrange for volunteers. Chair commitment is two full
school days; volunteer shifts are 2 ½ hours each. This is a simple job
for the beginning week of school. Volunteers check that the kids have
filled their order forms out correctly and that the photographers have
the electronic form generated by the school with the correct contact
information.
Positive Youth
Development (PYD) Reps Y
The Positive Youth Development Initiative is a collaboration of the
Westport Public Schools, Westport Department of Human Services, Westport
PTA Council, United Way of Westport/Weston and Positive Directions
(formerly the Alcoholism and Drug Dependency Council). Begun several
years ago, the initiative is a Family-School-Community partnership that
develops and supports programs for parents and youth. The goal is to
encourage youth to develop in positive ways; reinforce connections to
family, school, and community; and help to avoid risky behaviors. The
Positive Youth Development (PYD) School Rep is the liaison between the
parents in their school and the PYD initiative in town.
- Attendance at Westport PTA Council PYD meetings
representing their school. Summarize meetings and have handouts and
info available for website and FTW.
- Interface with school psychologists, school guidance
counselors to identify emerging issues within their schools:
- At the beginning of the school year, reps should
introduce themselves to the psychologists
- At this time, the rep should explain PYD and their
hope of working with the school staff on issues of concern to parents
and students
- With school psychologists, assist in scheduling
and PR for school psychologist/parent workshops
- Bring these issues to the Westport PTA Council
meetings and help brainstorm next steps
- Communicate back to school community the issues
and programs being discussed. PR is a very important component of
this job
- Be knowledgeable of other PYD programs in Westport
- Work on broader, community programs sponsored by
PYD
Post-Graduation Celebration O (Graduation Night)
This event takes place on the night of Graduation at Longshore.
- Joint event with Town of Westport Parks & Rec.
The goal of this party is to provide a well-attended and fun-filled
event on the night of Graduation that is alcohol and drug free at a
time in the evening that does not interfere with family events after
Graduation.
- Collaborates with Post-Prom committee on purchasing,
favors and funds.
- Works with Senior Class committee to get input
and opinion.
- Assists Graduation Events Mailing Chairs if they need
assistance with fundraising mailing.
- SHS PTA and Graduation Events Mailing fundraising
pays for DJ, food, chaperones, decorations and
entertainment.
- Solicit parent community and local businesses for
raffle prizes.
- Secure & arrange payment for police for the
evening.
- Check-in attendees and monitor submitted waivers
database for liability coverage on the night.
Post-Prom
Celebration O (May/June)
This event takes place immediately following the Senior Prom
(approximately 12-3 am) at Compo Beach Pavilion with bonfire,
marshmallow roast, music, food, favors.
- The Post-Prom event is co-sponsored with Town of
Westport Parks & Rec.
- Consults with Senior Class Advisor & Senior Class
Committee to anticipate any opportunities to collaborate for savings and
insure that no redundancies exist in the Prom/Post Prom. (See report for
timing)
- Assists Graduation Events Mailing Chairs if they
need assistance with fundraising mailing.
- Collaborates with Post-Graduation Celebration
committee where savings can be realized on party favors, tent rentals,
invitations, decorations, etc. Any leftover food/snacks go to Post
Graduation Celebration.
- Contact Joey’s By the Sea who provides food at
cost.
- Committee arranges for music, food, and favors.
- Publicize event using available resources as
listed in report.
- Organize volunteers (list provided by 3rd VP
Volunteers) for various jobs.
- Help coordinate waivers and check-in attendees
and monitor submitted waivers database for liability coverage on the
night.
Publicity Y
Responsible for publicity for SHS PTA-sponsored events over the course
of the year
- Responsibilities include determining best medium
for publicizing events and contacting local newspapers and on-line
sources and submitting photos and write-ups (after approval from SHS
PTA Co-Presidents and Principal.
- The publicity chair will work with co-presidents and
committee chairs to determine timing and best mechanism for publicizing
event.
Reflections
Program Y
Act as liaison between CT PTA and SHS regarding all aspects of this CT
PTA contest.
- Work closely with relevant departments to solicit
entries in timely and complete manner for both theme contest as well
as named contest.
- Submit articles to FTW and weekly reminder e–mails to
publicize program
- Recruit judges and set up forum for displaying
and judging entries.
- Follow correct processes and submit winners for all
levels of competition.
- Working with Publicity person, properly publicize
entrants/winners in town publications
FYI for more info please contact current Chairs
Senior
Grad Rehearsal Lunch O (Day before Graduation Day)
- Lunch follows Graduation rehearsal: canned sodas,
chips, and hero sandwiches.
- Order paper goods and food.
- Set-up and clean-up
- This job is particularly good for parents who will
have seniors.
Special
Education Reps Y
- Act as a liaison for Special Ed issues or
programs
- Represent SHS on a distrct-wide special education
committee
- Monthly articles in the newsletter to keep SHS
community updated
FYI This job is filled via the current reps to SPED
Chairs. Contact current chairs as listed in the Directory for more info.
Staff Appreciation Holiday Brunch O (Early December)
- Determine date with SHS PTA Co-Presidents and
Karen Romano. Usually the first Thursday in December.
- Coordinate a Holiday brunch/lunch for the entire
staff. A list of volunteers for the event is provided by the 3rd VP
Volunteers. These volunteers are contacted and it is arranged for them
to donate food, drinks or time to staff for the event.
- Write FTW article to announce event and solicit
additional volunteers for food or monetary donations.
- Write weekly e-mail reminders for more volunteers as
needed.
- Collect and monitor monetary donations.
- Update 3rd VP Volunteers and Co-Presidents on status
of donations.
- Includes set up and clean up and providing
servers for day of event.
Staff
Appreciation June Luncheon O (Day of Graduation)
A luncheon provided to SHS staff and teachers on the Graduation Day.
- SHS PTA coordinates with SHS contact, Karen
Romano and SHS PTA Co-Presidents to set up location.
- A list of volunteers for the event is provided by
the 3rd VP Volunteers. These volunteers are contacted and it is
arranged for them to donate food, drinks or time to staff for the
event.
- SHS PTA also provides some purchased food.
FYI this job not appropriate for Senior parents
Summer Mailing
O (Early May through July)
For 08/09 the SHS PTA Summer Mailing went “green”. It now consists of a
4 page hard copy mailing which goes to all families and includes details
on how to access all the other forms which used to be mailed via
downloads on the SHS PTA website. Full packet hard copy mailings are
still sent to those families who are determined to require a hard copy
format.
- Meet with SHS PTA Co-Presidents in early May to
review last year’s forms and to decide who will be updating each
form and to make a timeline.
- Coordinate with SHS PTA Co-Presidents on receiving
hardcopy and download forms in May for the summer mailing.
- In June, check with SHS secretary, Meryl
Selverstein or Ken Wood, and SHS PTA Co-Presidents to determine
student enrollment for the following year.
- Purchase envelopes from Staples Office Supply Store 1
per family.
- Stamp (if not pre-printed, check report) with
Staples High School return address and bulk mail permit #.
- Get labels (1 per family but make sure you get 2
household families too) from either Meryl Selverstein or Ken Wood.
- Have SHS PTA Co-presidents e-mail SHS PTA board
chairs that need to provide info.
- SHS PTA Co-Presidents will coordinate with principal
on getting help in SHS office with copying or at least access to copier.
- Determine with SHS PTA Co-Presidents what goes
on-line and what goes in hard copy format.
- Maintain list of families requiring full packets
in hard copy format (no reliance on e-mail or on-line forms, all
hard copy)
- Facilitate mailing, collate and insert all letters
and announcements into the manila envelopes. Bring envelopes to the bulk
mail office at the main Westport Post Office (Post Road).
- Submit receipts to the PTA treasurer.
Sunshine Y
- Extend a helping hand, offer condolences, and
send cards or flowers deemed appropriate to the situation for SHS
families and staff members.
- Coordinate food donations from volunteer lists to SHS
families and SHS staff in need because of illness, death or special
circumstances.
`Tis the Season/Holiday
Giving Program O (November/December)
- Work with the Westport Department of Human
Services on the town-wide Giving Program for the needy families of
Westport.
- This will include attending a start-up meeting in
early September, putting timely and catchy notices in For the
Wreckord and the weekly e-mails. The Department of Human Services
gives much direction.
- Provide DHS with a list of SHS families willing to
purchase gifts or “sponsor” a family in need and collect donated gift
cards or monetary donations.
Tools for Schools
Y
The job consists of working on a team of parents, faculty, and school
maintenance & facilities professionals, to ensure that Indoor Air
Quality (IAQ) standards are being adhered to.
- This is achieved through visual inspections
conducted during team walk-throughs of the entire school building.
The team also follows up on staff-generated TFS requests to address
problems they have experienced which could be related to IAQ.
- Inspections can include checking HVAC supplies and
returns, heating (as in are the radiators working, are they covered by
boxes, etc), checking room environments (cleanliness, rubbish, signs of
vermin or smells), looking for outward signs of water damage or mildew,
checking that drains are being maintained properly.
- The complaints, the inspections, and the follow
up are documented in one notebook that the TFS committee keeps. It
provides a framework for schools to keep track of and be proactive
about IAQ.
Wrecker Wear Sales
Y
- To coordinate the Wrecker Wear items to be sold
on-line via ASF. Work with Chris at ASF to select items, produce
sheet to be available on-line via summer mailing directing parent
and student population to ASF website to complete orders. As of
08/09 there will be no mail-in orders, only on-line ordering via ASF
website. 2 solicitations for sales will be held, one in the summer
mailing, the next pre-holidays.
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